CONSTITUTION OF CHINESE STUDENT AND SCHOLAR ASSOCIATION

CSSA

Chinese Student and Scholar Association

9/10/2008

Preamble

This aims and purposes of the organization are to unite all Chinese students and people who like Chinese culture, to promote multicultural exchanges and diversity of CMU and enrich student's study and life in CMU.

Article I

Name

This organization should be known as Chinese Student and Scholar Association (CSSA)

ARTICLE II

Membership

Section A. Membership Qualifications:

1.      A member of CSSA must be a CMU student, staff or faculty member.

2.      Membership shall not be denied because of age, color, disability, gender, familial status, height, weight, marital status, national origin, political persuasion, race, religion, sexual orientation, and veteran status.

Section B. Selection of Members:

                  1. Members are selected whenever they apply

                2. Membership acceptance will be notified to all members by email to the CSSA mail list.

Central Michigan University (an AA/EO institution) is strongly and actively committed to increase diversity and providing equal opportunity within its community.

Section C. Voting Privileges:

              All members are entitled to vote for any issue.

Section D. Termination of Membership:

              1. Members can apply for termination of membership.

2. When member of CSSA behave less than the minimum expectations, when a member of CSSA applies for termination, the individual's membership may be terminated.

ARTICLE III

Officers

Section A. Elected Officer

• President

Duties include: Running E-board, planning activities, approving decisions made by e-board and supervising the performance of the organization.

• Vice President

Duties include: Assisting president work, and arranging regular meeting

• Treasure

Duties include: Fund raising, budget and financial management

• Secretary

Duties include: Coordinating internal and external relations, organizing activities and performing other office routines.

• Public Relation

Duties include: Reserving rooms and equipments for activities, representing CSSA on SAC meeting

• Web Developer

Duties include: Develop and upgrade CSSA website, refresh frequently when new members are accepted and when special events.

Section B. Standing Committees

• Chairperson is nominated by members of self-recommended, and is elected by members voting.
• Members are nominated or self-recommended, and is approved by president.
• E- Board and members are elected once in the academic year.

Section C. Qualifications for holding office

1. All active members that are on academic, social, or disciplinary probation are prohibited from holding any office
2. Offices can be elected or appointed for consecutive terms, as long as who are full time students attending classed.

Section D. Selection of Officers

1. Elections happen between the second and fourth week at each spring semester.
2. Procedures:

·         Members nominating candidates or self-recommended.

·         Vote anonymously on member meeting

·         Previous president and e-board responsible for organizing the election

3.  Two weeks for elected officers to assume office.
4. Length of term of is one year.

Section E. Filling Vacancies

Treasure assumes office of president during vacancy; someone appointed by president will fill other vacancies of officers.

Section F. Recall of office

1. Officers failed to perform duties or excessive absence will be under a condition of removal.
2. Voting procedure should be held when large majority-two -thirds of members are present. Financial action should be detained until the next regular meeting.

ARTICLE IV

Advisors

Section A.

• Advisors will be selected by e-board members and approved by the president
• Advisors should serve as a resource person at executive board and regular meetings, and attend the functions of organization.
• Advisors should assist with the formulation and/or revision of CSSA's constitution and by-laws.

ARTICLE V

Section A. Frequency of regular meetings

       Regular meeting must be held at least twice a semester.

Section B. Special Meeting

1. Reasons for special meetings: traditional festivals, special events.
2. President of petition of more than 25 percent of members calls special meetings.
3. Members are notified of special meetings by email to the CSSA mailing list, reasons for meeting should be communicated at the time of notification.

Section C. Quorum

       Half active members are needed for quorum.

Section D. Parliamentary Authority

·         Authority for fun rising for CSSA's activities.

·         Authority for organizing activities to promote Chinese culture.

·         Authority of responding crisis.

ARTICLE VI

Section A. Duties and Assessments

1.      Duties set by majority vote of members.

2.      There is no initiation fee for CSSA members. Special assessments on special events may arouse.

Section B. Budget Planning

1.      Budget is created when new treasurer is selected. It is presented in two weeks after election.

2.      Budget must be approved by e-board and the president.

3.      Treasurer is responsible for allocating dollars.

Section C. Banking

1. For monies that are not from the university, they will go to the National City Bank checking account of CSSA.
2. All funds and allocations received from the Student Budget and Allocation Committee will automatically be transferred into the CSSA university account.
3. If CSSA does not exist for some reason the fund will go to Central Michigan University Language department as donation.

Section D.  FINAL DISBURSEMENT OF FUNDS

In the event the Chinese Student and Scholar Association is deactivated for any reason, all funds contained in all bank accounts shall be disbursed in the following way: Any member who has paid dues shall have the amount refunded them.

Section D. All proceeds go to United Way of Isabella County.

ARTICLE VII

Amendments

Any members, at any regular meeting, may propose a written amendment. Final action will be delayed until the next regular meeting. An affirmative vote of two-thirds of membership shall be required for adoption of amendment.